BOARD OF DIRECTORS MYRNA LOY CENTER/HELENA PRESENTS JUNE 5, 2000 MINUTES The board of directors of the Myrna Loy Center met Monday, June 5th in the Myrna Loy Center. Present were President Bob Anderson, Leigh Bohn, Chip Clawson, Tim Speyer, Toni Broadbent, Martin Holt, Hattie Jo Lehman, Peter Bovingdon, Allen Lefohn, Bev Gibson, and Ali Sheppard. Also present were Mike Schectman, Virginia Niccoluci, Ed Noonan, and Phyllis Lefohn. Not present were Alan Nicholson and Ellen Alborn. The minutes of the May 15th meeting were approved after it was noted that Chip Clawson had not been present at the meeting. Ed Noonan gave a brief staff report. The Myrna Loy Center office is now open from 9 am until 12 pm daily. Ed is also usually in the office in the afternoons. Ed informed the board he was leaving June 9th and would be gone for two weeks but would be checking his AOL email address. Ed presented the Interim Administrators report. During that presentation the following issues were discussed. Hattie Jo Lehman has been asked while selling London raffle tickets whether a member of the board could win the trip. Leigh Bohn made a motion that board members be disqualified from winning the raffle. Al Lefohn seconded the motion. Motion was approved. Discussion was had about a volunteer to speak at the Carlos Nakai performance to thank the sponsors. Chip Clawson volunteered to be the speaker. Ed noted that the Lila Wallace grant proposal has been submitted for about a month now and that he has been playing phone tag with Rory and is still waiting for the final word. A discussion was had about what we should pay our projectionists. Currently they are paid $6.00 and hour and it was suggested that we bump that amount up to $8.00 an hour so that we remain competitive in our wages and hopefully increase the longevity of our employees. Leigh Bohn presented the executive report. Two legal issues were raised. First the issue of Allen Lenhardt's severance package was discussed. Leigh's recommendation was that we need to make a decision fairly soon. Prior to the board making a decision it was decided that there should be some follow up with Jim Nys to see if he has knowledge of the offer of a 60-day severance package. The second legal issue raised was that Allison had left with a monitor, keyboard, and password to the Protix system. Peter Bovingdon moved to write Allison a letter with a deadline for her to return the monitor, keyboard, and password and if she did not comply to take legal action. Chip Clawson seconded the motion. Motion was approved. Leigh presented the finance committee report and referred the board to the balance sheet, profit and loss, and accounts payable worksheets she had provided. Leigh recommended that we be cautious in what we pay out over the next 2-3 weeks and use our funds to pay off the $28,000 we promised to Valley Bank. Tim Speyer moved to accept Leigh's recommendation and Al Lefohn seconded the motion. Discussion was had on the motion. Martin Holt asked whether we had a long term plan to address the money coming in and how it was to be used. Leigh answered that it was being addressed and that the budget was due July 1. Mike Schechtman stated that before the end of June he projected we would have $8,000 to $10,000 come in from business sponsors, $4,000 in foundation grants, $12,000 from major donors. After this discussion the Motion was approved. The fund raising committee presented next. Virginia Niccolucci gave a fund raising and revenue progress report. Mike discussed a proposed revision of the fund raising plan with a recommendation that we adopt the changes in the proposal. Martin Holt moved to accept the recommendation, Al Lefohn seconded the motion. Motion was approved. Also presented by Mike were the Proposed Endowment Fund, Major Donor fund raising, the Film Program survey, and the Bob Morgan Print. Board recruitment was discussed. Phil Campbell, Chuck Hunter, Michelle Allen, Marilynn McKibben were raised as potential board members. Leigh Bohn moved to invite Michelle Allen to join the board, Chip Clawson seconded the motion. Motion was approved. Tim Speyer, co-chair of the board recruitment committee, informed the board he would be transitioning off the board over the next three months. Election of officers for the next year will be done at the next meeting. Tentatively, Bob Anderson will continue as president, Chip Clawson and Leigh Bohn will be vice presidents, and Ellen Alborn will serve as treasurer. The position of secretary needs to be filled and experienced board members asked a new member to consider filling the position. Bob is rewriting the by laws and hopes to have proposed changes ready for our next meeting. Al gave an update on the web site. The next topic of discussion was strategic planning including goals and staffing. Ed, Mike and Virginia left the meeting at this point. The meeting adjourned. The next meeting will be Monday June 26th at 7 pm at the Myrna Loy Center. Approved (date): ____________________________________