BOARD OF DIRECTORS
MYRNA LOY CENTER FOR THE PERFORMING AND MEDIA ARTS
DECEMBER 18, 2000
MINUTES


The board of directors of the Myrna Loy Center met Monday, December 18th in the 
Myrna Loy Center at 7 PM. Bob Anderson convened and chaired the meeting. Present 
were Bob Anderson, Leigh Bohn, Ellen Alborn, Chip Clawson, Ali Sheppard, Peter 
Bovingdon, Phyllis Lefohn, Allen Lefohn, Melinda White, Martin Holt, and Hattie 
Jo Lehman. Not present were Board members Pat Clinton and Michelle Allen. Non-
Board members present were Ed Noonan, Teri Drake, and Mike Schechtman.

The Board meeting was divided into three parts: (1) normal Board business, (2) 
the possible selection of an Administrative Director at this meeting, and (3) a 
Holiday Cheer Party.

A motion to approve the minutes of the November 20th meeting was made by Allen 
Lefohn and seconded by Phyllis Lefohn. The motion carried.

Ed Noonan presented the Administrator's report. Ed described the dt Architecture 
Plan. After describing the plan, Chip Clawson moved that the staff be authorized 
to write a letter to the City Manager and the BID, proposing study of plan 
moving towards expansion of parking at the Courthouse Square. Martin Holt 
seconded the motion. The motion carried. Ed noted the special Holiday Season 
hours for the Myrna Loy Center. Ed briefed the board on the selection process 
for the Development Director position and announced that Linda Carlson was 
selected for the position and would begin work on January 1, 2001. Ed described 
the highlights of the Infrastructure Analysis consultant's visit to Helena and 
felt that the visit went well. Morrie Warshawski will return to Helena in 
January to present his draft report to the Board.

Ellen Alborn presented the Finance Committee report. Teri Drake presented the 
Budget versus Actual figures, as well as the Balance Sheet. Ellen mentioned that 
the Myrna Loy Center is right on budget through November 30.

Mike Schechtman presented the Fundraising Committee report. He reviewed the 
Monthly Revenue Report with the Board. Leigh Bohn mentioned that it would help 
to know which major donor contributed and who has not yet donated. This would 
provide needed feedback to the Board members.  Mike then presented the 
Fundraising Committee's Job Description. Allen Lefohn moved that the job 
description be accepted. Ali Sheppard seconded the motion. The motion carried. 
Mike mentioned that the request letters for donations have been mailed to most 
of the prospective donors. The mailing for the major donors will be sent out on 
December 19.

Allen Lefohn gave the Board Recruitment Committee report. There is still no 
answer on Derek Brown or Larry Middaugh. Both Chip Clawson and Bob Anderson will 
attempt to obtain an answer by the next meeting. MJ Williams is still thinking 
about the offer. The Board agreed that should MJ Williams decide not to accept 
the Board's invitation for membership, Tim Holmes would be an alternative choice 
for the Performer position on the Board.

Phyllis Lefohn presented the Marketing Committee report. Things are going well 
with the committee and soon the committee will be addressing the development of 
a long-range marketing plan.

Martin Holt presented the Building Committee report. As indicated earlier in the 
meeting, the parking situation is being addressed. In addition, the Myrna Loy 
Center has received an offer for the sound system to be assessed but at a cost 
of $2,500. At this time, no action has been taken. A sign marquee in front of 
the Myrna Loy Center is being investigated. Martin agreed to send the Building 
Committee Job Description to all board members for their review prior to the 
next Board meeting.

Melinda White discussed the status of the Myrna Loy Center database. She 
indicated that it would be necessary to spend $330.95 to cover the licensing 
cost for the Microsoft Office program on all of the Myrna Loy Center's 
computers. Chip Clawson moved that the expense be approved. Leigh Bohn seconded 
the motion. The motion carried.

It was agreed that the next meeting would be held at the Myrna Loy Center on 
January 22nd at 7 PM.

A 45-minute discussion followed on whether the Board was prepared this evening 
to hire a permanent Administrative Director. Leigh Bohn presented the case for 
hiring a permanent Director this evening and Allen Lefohn presented the reasons 
for not taking action until the Board had reviewed the (1) Infrastructure Study 
recommendations by Morrie Warshawski and (2) adopted a governance policy that 
defines the relationship between the Board and the Myrna Loy Center's 
Administrative Director. Following  a discussion, Ellen Alborn moved that Ed 
Noonan be hired as the Administrative Director. Leigh Bohn seconded the motion. 
After a lengthy discussion, Chip Clawson moved that the original motion be 
tabled. Melinda White seconded the motion. The motion carried and the original 
motion was tabled.

Chip Clawson moved that Leigh Bohn and Phyllis Lefohn coauthor a statement that 
recognizes Ed Noonan's excellent performance as the current Administrator 
Director of the Myrna Loy Center and that the statement be provided to Ed, with 
a copy to the Board. Allen Lefohn seconded the motion. The motion carried.

Ali Sheppard moved that the meeting be adjourned. Chip Clawson seconded the 
motion. The motion carried. The meeting was adjourned at 8:33 PM. The Holiday 
Cheer Party began.


Approved	Date