BOARD OF DIRECTORS MYRNA LOY CENTER JULY 23, 2001 MINUTES The Board of Directors of the Myrna Loy Center met July 23, 2001. President, Bob Anderson called the meeting to order. Board members present were: Pat Clinton, Melinda White, John Board, Peter Bovingdon, Bob Anderson, Jim Nies, Leigh Bohn, Jill Gerdrum, Hugh Ambrose, and Ali Sheppard. Non-board members present were MLC Executive Director Ed Noonan, Development Director Linda Carlson and Mike Schectman. Approval of Minutes Ali Sheppard moved to accept the minutes from the June 18, 2001 meeting. Pat Clinton seconded the motion. Motion carried. Executive Director's Report Ed gave the board an overview of his attendance at the National Performance Network Meeting. Jim Nies and Ed Noonan are working on the MLC's personnel policies and hope to have them in place by the end of the retreat in September. Discussion of vacation and sick leave ended with: vacation-15 days per year, eligibility after six months, pro- rated down to ¾ time employees; sick leave-1 day per month, pro-rated down to ¾ time employees. Ed entered into an agreement with the Historical Society giving Myrna Loy's clothes to the Historical Society. The MLC will keep our present exhibit and be able to borrow as needed from the clothes given to the Historical Society in exchange the Historical Society will properly care for and preserve the clothing. Thomas Ritter a retired IRS attorney from Helena and a supporter of the Myrna Loy passed away and created a trust indicating his intent to leave a significant portion of his estate to the MLC. Our gift will probably will be close to $100,000. Ed and staff prepared a proposal called "Myrna Upgrades her Dream House" as a recommendation of how to use these potential funds. Included within the proposal is the recommendation to name the screening room the Thomas E. Ritter Room. Civic Center ticketing options were discussed. Fundraising Committee Linda has mailed out the membership drive and as of the meeting the drive had raised $12, 581. Linda's goal was $20,000 by the end of July. Finance Committee Melinda presented the financial statements. The Profit and Loss statement for June 2000 through July 2001 reflected net income of $78,148.71. Board Development New board members Jill Gerdrum and Hugh Ambrose, as well as John Board who was attending his second meeting as a board member, were welcomed to the board. Steve Moss has also accepted his invitation to join the board. Discussion was had that the Board Development Committee needs to be re-established. Programming Committee Ed provided the board with an outline for the 2001-2002 performance calendar. Passports are on sale until October 1st and will go on sale again in December. Monday's at the Myrna have been a success and have served the important purpose of providing local artists a professional performance venue to hone their acts for future tours. Marketing Committee The Marketing Committee needs to be re-established. Krys is currently developing a marketing strategy. Building Committee Martin reported for the Building Committee. The building has been a little leaky with all of the rain. However, the mysteriously leaking pipe in the basement inexplicably stopped leaking, creating new theories of why it leaked in the first place. Martin gave us a brief education on tuckpointing and ended with which the board agreed, "It is a good old building." Planning Committee Leigh Bohn reported for the planning committee. A one-day retreat in late September appears to be the most viable option. Board members were asked to email Leigh with dates by Monday, July 30th. Pat Clinton moved to adjourn the meeting. Martin Holt seconded the motion. Motion carried—meeting adjourned. Minutes approved by: