BOARD OF DIRECTORS MYRNA LOY CENTER November 19, 2001 MINUTES The Board of Directors of the Myrna Loy Center met November 19, 2001. President, Bob Anderson called the meeting to order. Board members present were: Melinda White, John Board, Peter Bovingdon, Bob Anderson, Martin Holt, M.J. Williams, Jill Gerdrum, Hugh Ambrose, John Morrison, and Ali Sheppard. Non-board members present were MLC Executive Director Ed Noonan and Development Director Linda Carlson. Approval of Minutes Ali Sheppard moved to accept the minutes from the October 22, 2001 meeting. John Morrison seconded the motion. Motion carried. Executive Director's Report Ed Noonan delivered his monthly report. Turnout was good for A Metis Legacy with ticket sales of over 500. The audience appreciated the performance and although the program was good there were some technical difficulties that need to be addressed. It was very exciting for its premier performance to be in Helena. Our national guests were impressed with the MLC and with the supportive response from the community. Thank you to Hugh and Ande for hosting a successful fundraiser and to all of the staff who worked hard making the events of the past week happen. A coalition has been formed between the organizations that have participated in Arts Plus. We will be looking for further grant opportunities. We will stay a partner in Montana Shares with Pete as our contact person. Planning Committee Bob Anderson presented for the Planning Committee. Martin, John Board, Melinda, Bob and Jim prepared a draft document of our strategic plan which was presented. Prior to next meeting committees need to submit their goals and objectives to Bob. Executive Committee No report. Finance Committee Melinda White presented the financial statements. Net income as of November 19 is -34,060.30. Melinda, Steve, Ed and Linda will be meeting to review the budget and make necessary adjustments. We will have to critically evaluate programming and earned income potential in our next budgeting cycle. Ed is staying on top of the budget situation. Melinda also presented the audit. There were three recommendations: 1) detail for bank reconciliations should be available for review; 2) all artwork held by Helena Presents should be inventoried; and 3) automated procedures should be considered for ticket sales. Fundraising Committee Jill Gerdrum presented for the fundraising committee. Board members were given the assignment of making to calls to local businesses prior to then next board meeting. Board Development John Morrison reported for the board development committee. Please email names of any potential board members to John before our next meeting. Programming Committee M.J. gave a brief report of her attendance at Arts Northwest in Tacoma. Marketing Committee No report. Building Committee No report. Old Business None New Business Next meeting scheduled for 6:00 on December 17th. Bob asked that materials be circulated the Friday before the meeting so board members have an opportunity to review. Martin Holt moved to adjourn the meeting. John Board seconded the motion. Motion carried-meeting adjourned. Minutes approved by: