BOARD OF DIRECTORS MYRNA LOY CENTER December 17, 2001 MINUTES The Board of Directors of the Myrna Loy Center met December 17, 2001. President, Bob Anderson called the meeting to order. Board members present were: Melinda White, John Board, Peter Bovingdon, Bob Anderson, M.J. Williams, John Morrison, Hattie Jo Lehman, and Ali Sheppard. Non-board members present were MLC Executive Director Ed Noonan and Development Director Linda Carlson. Approval of Minutes Ali Sheppard moved to accept the minutes from the November 19, 2001 meeting with the following corrections: in the Approval of Minutes section change date from August 27, 2001, to October 22, 2001, in the Executive Director's Report section complete the third sentence, and in the Finance Committee section, recommendation number 1 should state bank reconciliations. John Morrison seconded the motion. Motion carried. Executive Director's Report Ed Noonan delivered his monthly report. The parking issue is moving forward. Linda Carlson secured $1500 from Dave Stahley to cover the Myrna Loy's contribution. Ed hopes to meet with the county commissioners within the next month. Ed met with Michelle Bussard, Director of the Council of the Lewis and Clark Bicentennial, and she made an offer for the Myrna Loy to be the official endorsing arm of the Bicentennial for arts events. Hugh Ambrose is a member of the Council. The offer has the potential to create earned income, and to facilitate the Myrna Loy's access to national programming and to grant opportunities. Based upon Ed's presentation, Hattie Jo Lehman made the following motion: It is moved that the Myrna Loy Center through the Executive Director continue to develop a proposal with the Council for the Lewis and Clark Bicentennial that would make "Echoes of Discovery" the endorsement arm of the Council for arts activities tied to the Lewis and Clark Bicentennial Commemoration. Pat Clinton seconded the motion. Motion carried. Planning Committee Bob Anderson presented for the Planning Committee. Further work from the committees is required to complete the Strategic Plan. The Committee chairs will meet with Bob on January 7th at 5:30 to work on the goals and objectives section. Executive Committee No report. Finance Committee Melinda White presented the financial statements. Net income as of December 13 was -29758.46. Melinda and Ed jointly presented the revised budget for January to June 31. The major item is the $70,000 donation from the Ritter estate which was added to income in February 2002. Our cash reserve at the end of the fiscal year should be around $30,000. Melinda White moved to accept the revised budget. John Morrison seconded the motion. Motion carried. Fundraising Committee Pat Clinton presented for the Fundraising Committee. The Committee had not met since the last board meeting. The next On Broadway dinner is scheduled for Sunday February 10th. Board Development John Morrison reported for the board development committee. After discussion, John Morrision moved to extend invitations to the following individuals: April Towle (Ali Sheppard), Scottie Tribaum (Hattie Jo Lehman), Paul Edwards (John Morrison), Laurie Hood (Melinda White), Lisa Kuntz (John Morrison), and Bob Shepard (Bob Anderson). Pat Clinton seconded the motion. Motion carried. Programming Committee Hattie Jo Lehman reported for the programming committee. The meeting with artists was held, with about 12 or 13 artists in attendance. After our struggles with the Civic Center, the Mahalia performance in March will be held at the Myrna. Marketing Committee No report. Building Committee No report. Human Resources Committee Ed will clarify the next steps for the personnel policies and report back to the board at the next meeting. Old Business None New Business Next meeting scheduled for 6:00 on January 21. Ali Sheppard moved to adjourn the meeting. Pat Clinton seconded the motion. Motion carried-meeting adjourned. Minutes approved by: