Myrna Loy Center Board of Directors- Minutes January 21, 2002 The Board of Directors of the Myrna Loy Center met January 21, 2002. President Bob Anderson called the meeting to order. Board members present were: Hugh Ambrose, MJ Williams, Hattie Jo Lehman, Martin Holt, John Morrison, Melinda White, Lisa Kuntz, and Paul Edwards. Non-board members present were Ed Noonan and Linda Carlson. Introduction of new Board members: Lisa Kuntz and Paul Edwards. Approval of minutes Martin Holt moved to accept the minutes from the Dec. 17th , 2001 meeting, seconded by John Morrison. Motion carried. Executive Directors Report: Ed Noonan delivered his monthly report. Most board discussion was focused on Project Bandaloop which will perform at the Archie Bray and on downtown building this summer. The National Performance Network has extra money for residency so it will help pay for the cost of Project Bandaloop. The new pop machine that will produce ice, has been ordered and Les continues to experiment with the butter options. Finance Committee Melinda White presented the financial statements. For the first 18 days of the month we are ahead of budget. Net income as of January 18 was $16,338.32 We expect to have enough money in the reserve until the end of the month. Ritter $ is on the way since tax papers have been completed. The money should arrive before March and the reserve will be built up again. Linda Carlson secured $1,000 from a major donor and $1,000 from the Great Northern. They are both due in January also. Fundraising Committee Linda Carlson reported on fundraising. The committee will meet with new chair Lisa Kintz before the next board meeting. Linda met with Pauline Allen about a gift for the endowment, or the sound system. Pauline Allen was a major donor to the endowment and the jail campaign. There will be follow up in the next month. The benefit at On Broadway will be March 3, having been changed to accomodate the Super Bowl fans. It will be at 6-8 pm with tickets being sold for $50 each. MJ Williams will help provide music and we will split the proceeds with the crew at On Broadway. Linda discussed the possibility of having a benefit per month and they are various plans in motions for house tours to bad art auctions....the raffle will be sarted soon also. We are also looking at the formation of an Endowment Committee with John Board as the chair. Minutes, January 21, 2002 Page Two Linda, Krys and Ed are all working on the grant cycles for the 2002 time slot. Various grants are being written and there is promise of some funding. Hugh, Linda, Ed and Coleen Casey have met on looking at the possibality of other ideas for earned income. Hugh is working on a business plan that might help a specific project. Board Development John Morrison reported for the board development committee, new members Lisa Kuntz and Paul Edwards were in attendance. April Towle and Lori Hood will be at the next board meeting and Bob Shepard has agreed to come on the board next year. Scotti Trebone declined. Human Resources The new personnel policy had been circulated on e mail, Bob Anderson made a motion to accept the new policy, and the motion was seconded by Melinda White. Motion carried. Ed asked that the increase in health insurance be picked up by the Myrna Loy for staff until June 2002. ($1,000) Upon Ed's request, Melinda made the motion to pay the insurance and the motion was seconded by Paul Edwards. Program Committee Hattie Jo Lehamn and Ed reported for the programming committee. There is the start of Mondays at the Myrna summer program: with the Kelly foundations $10,000 it will help start the season. Ed asked the board to allow the staff to apply to United Way for the Arts Plus Program after first checking with Montana Shares. Arts Plus is youth oriented and includes the Symphony, Grand Street, Archie Bray, and other groups. Hattie made the motion and Martin seconded the motion the motion carried. Marketing Committee No report Building Committee No report Strategic Plan Committee Bob Anderson presented everyone with the close to final plan and asked that it be read again, and polished up via e mail before the next meeting. Board members should come to the next meeting ready to adopt a plan. New Business The next meeting is scheduled for February 18,2002 6pm. A date for the annual meeting was discussed. Martin Holt moved that it be May 13, 2002and MJ Williams seconded the motion. The motion carried. Paul Edwards moved to adjourn the meeting and Martin seconded the motion. The motion carried.