BOARD OF DIRECTORS MYRNA LOY CENTER June 17, 2002 MINUTES The Board of Directors of the Myrna Loy Center met June 17, 2002. President Melinda White called the meeting to order. Board members present: Melinda White, Hattie Jo Lehman, Peter Bovingdon, Jill Gerdrum, Ali Sheppard, M.J. Williams, Jim Nys, John Morrison, and Lisa Kuntz. Non-board members present: Development Director Linda Carlson, and Media Director Les Benedict. Approval of Minutes Lisa Kuntz moved the adoption of the May minutes. Hattie Jo Lehman seconded the motion. Motion carried. Staff Report Melinda White delivered the monthly report on behalf of MLC Executive Director Ed Noonan, who was attending a meeting testifying on the City Commission parking resolution. Changing the July board meeting was discussed due to various scheduling conflicts. Les Benedict mentioned he would be discussing film statistics as well as the potential of a raise in ticket prices during the Program Committee report. Melinda reported that Mondays at the Myrna has been very successful thus far. Several grants have been received since the last board meeting. Two potential granters have requested addition al information. The tentative schedule for the symposium was discussed. Linda Carlson asked board members to attend symposium events if possible. Executive Committee No report. Finance Committee Jill Gerdrum reported for the Finance Committee. An attachment to financial policies of the Myrna Loy Center was presented. The attachment to the Restricted Funds Policy states that: (2)a separate account shall be established for restricted funds. Ali Sheppard moved to accept the attachment. Hattie Joe Lehman seconded the motion. Motion carried. Jill presented the financial statements. Ending cash for May was $31,087. Melinda White asked for budget discussion. Jill Gerdrum moved the acceptance of the amended budget. Lisa Kuntz seconded the motion. Motion carried. Fundraising Committee Linda Carlson reported for the committee. Many tickets from the on-going raffle remain uncollected. The drawing is being held on July 8th at the Maria Muldaur concert. Sold tickets and money collected must be turned in to the Myrna Loy by June 30th. Linda requested the board to sell a minimum of 10 tickets each. Raffle tickets were distributed among board members present. Submissions are currently being received for the Bad Art Auction. A reception for the auction is being held on July 23rd. The Quarry Party is scheduled for August 4th. Linda mentioned her visit with Pauline Allen and her possible attendance at the Stuart Weber Performance being held on the 24th. Melinda white raised the importance of board involvement in fundraising on behalf of the Myrna Loy. Board Development No report. Program Committee Les Benedict reported for the committee. Film attendance numbers are up as well as matinees (more people are paying the lesser price of $4 for matinees). Les presented the board with detailed ticket price and possible adjustment information. The board discussed a possible ticket price and concessions increase. Options mentioned include a gradual increase, an increase to coincide with completion of the installation of the new sound system, an increase to coincide with the Myrna's fiscal year, and raising the price of the 10-film pass to $50 from a current $40. Les will view all options before a final decision is made. Linda Carlson reported July events which include Mondays at the Myrna, and a special 100th Birthday Celebration at the State Capitol. Project Bandaloop schedule was mentioned. Board Development Committee No report. However, a brief mention was made regarding ongoing board development by John Morrison. Building Committee No report. Old Business None New Business Next meeting is tentatively scheduled for July 15, 2002 at 6:00 p.m. Ali Sheppard moved to adjourn the meeting. Jill Gerdrum seconded the motion. Motion carried-meeting adjourned. Minutes approved by: