BOARD OF DIRECTORS MYRNA LOY CENTER September 9, 2002 MINUTES The Board of Directors of the Myrna Loy Center met September 9, 2002. President Melinda White called the meeting to order. Board members present: Melinda White, Hattie Jo Lehman, Jill Gerdrum, M.J. Williams, John Board, Bob Anderson, Lori Hood, Martin Holt, and Paul Edwards. Non-board members present: Development Director Linda Carlson, Ed Noonan, Executive Director. Approval of Minutes Bob Anderson moved the adoption of the June minutes. John Board seconded the motion. Motion carried. Staff Report Ed Noonan delivered his monthly report. He reported that Mondays at the Myrna was very successful this season with an increase in attendance and a $3,000 increase in revenues over last summer. Season tickets and Passports will be sold until Sept 18 to help boost sales during this period of slower films and the September 20 start of the new season. Ed reported that the probability of receiving the $150,000 grant from the Arts Presenters for Geyser Land is very good. The results will be announced September 13 and early reports indicate that the Myrna received a perfect score from the panel. This grant and the Rockefeller Foundation Grant for $50,000 could have a major impact on this years budget. Ed will be attending the next meeting for the PORTAL Echoes of Discovery project with Dance St. Louis, Whitebird and Project Bandaloop in Portland, OR, September 20 - 25. He was happy to report that the project is receiving national attention as Bandaloop appeared on Sunday Morning on CBS where they mentioned the Portal Project and where it will be performed. Ed reinforced the importance of Board support in the ongoing viability of the Myrna. He thanked Board members for their help and support last month during the membership drive and noted that their continued support is necessary and appreciated. Executive Committee Melinda White reminded the Board that a review of the Strategic Plan and updates to the goals and objectives for each committee is due to Bob Anderson by October 2. Melinda White reported that secretary Lisa Kuntz resigned from the board. Lori Hood was nominated for the position and an election was held. John Board moved to approve the election of Lori Hood. Paul Edwards seconded the motion. Motion carried. Finance Committee Jill Gerdrum reported for the committee. She presented the financial statements which showed an ending cash deficit for June of $38,689. The budget was reviewed and potential cash flow problems beginning in the spring of 2003 were discussed. Ed discussed several options for consideration that could improve the budget outlook. He noted the importance of Board members support in contacting business sponsors and the $20,000 Geyser Land grant as sources for additional revenue. Ed will prepare a "bare-bones" budget to identify potential expense reductions for next month's meeting. Jill proposed that the Board adopt the budget knowing that it will be changing over the next few months. John Board moved to adopt the budget. Paul Edwards seconded the motion. Motion carried. Fundraising Committee Linda Carlson reported for the committee. A second mailing went out which resulted in 50 new members, however membership remains below target levels. Linda noted that membership levels for non-profit organizations in general are low and the unstable economy appears to be the cause. Letters to business sponsers were mailed this week and Linda asked for help making follow-up calls. A work-day to paint dressing rooms will be scheduled and all help is appreciated. Ed will distribute a sign-up sheet for volunteers to help sell concessions and to sit at the membership table during events. All Board members are asked provide a list of 20 potential members to Linda. Program Committee Hattie Jo Lehman reported for the committee. The Program committee will be meeting September 30 to review the Strategic Plan and to discuss updates to the goals and objectives. Board Development Committee Melinda White reported for the committee. The need to recruit new Board members who will focus on fundraising was discussed. The following list of potential new members will be contacted to determine their interest in Board membership for the Myrna: Keith Keller (John Morrison) Bill Hunt (John Board, Linda Carlson) Jeff Goldes (Jill Gerdrum, Linda Carlson) Susan Alred (MJ Williams) Jan Paustian (Melinda White) Susy Stanger (Melinda White) Andrew Pida (Paul Edwards) Hal Harper Dr. Shepherd (Bob Anderson) Building Committee Martin Holt reported for the committee. He reported that the skylight over the atrium is leaking and will soon require maintenance. He doesn't have a cost estimate at this time. The new speakers have been mounted in the screening room and the auditorium and wiring of the speakers will begin about the middle of the month. After that the consultant will be scheduled to finish the job and the expected completion date is the end of October. Plans for the grand opening will begin once the completion date becomes more definite. Old Business None New Business None Next meeting is scheduled for Monday, October 14, 2002 at 6:00 p.m. Bob Anderson moved to adjourn the meeting. Hattie Jo Lehman seconded the motion. Motion carried-meeting adjourned. Minutes approved by: