MYRNA LOY CENTER FOR THE PERFORMING AND MEDIA ARTS

Minutes from Board Meeting November 11, 2002


The Board meeting was called to order by Board Chair Melinda White. Present were Board members: Hattie 
Lehman, Paul Edwards, John Board, Martin Holt, MJ Williams, and Suzi Stanger. Staff Ed Noonan and Linda 
Carlson.  In the absence of Lori Hood, Hattie graciously agreed to take the minutes.

A motion to approve the minutes was made by Martin Holt with a second by Paul Edwards.  Motion carried

Ed gave his executive director report, film and live performance is going well, with a great performance of 
Norman Foote, and good sales for Eric Bibb. The October budget status is right on target.  There is a large 
amount of fundraising to continue, grants will pick up again after the first of the year.  We have reached a 
plateau and may be able to continue current levels of employment. 

Ed talked about using the connection with Gary Cooper to reach the next level of money for the Myrna Loy.  
A committee to study where we can go with this was formed. Paul Edwards, John Board and Suzi Stanger will 
meet and discuss it.  

Committee Reports
Executive:  The Board/Staff get together will be at the next scheduled Board meeting on December 9, at Linda 
Carlson's' home at 74 Cloverview from 5:30-6:30 with a pot luck to follow. 

Finance:  Ed gave the report for the finance committee; grant money in the budget makes it appear that we 
have some stability until May. Most funds are restricted.  Melinda gave the update of the endowment since the 
death of Pauline Allen. The Myrna Loy doesn't own the money, it just benefits from distributions from the 
earnings.  Melinda gave the general update on the meeting with Linda Reed. There was a general consensus 
that any new endowment money will not be placed in the Montana Community Foundation.  

Fundraising: The "Dinner and a Movie " Raffle was discussed and raffle tickets were given to Board 
members. The emphasis was that the 200 tickets needed to be sold by December 15, 2002. This will be $5000 
of income for the Myrna in November/December.  The "Spirits of the Myrna Loy" wine auction was discussed 
and board members were asked to sign up for committees. The date decided upon was March 22, 2002. The 
event will take place at the Wingate. 

Board Development:  December 7th was discussed as the day for new board member orientation. New 
members will coordinate with Ed.  Jim Nyes has asked to be a volunteer or take a leave of absence. The 
motion was made by Paul to have him become a volunteer, second by Martin. Introductions were made to 
Suzi, and in turn she shared her background and was welcomed to the board. 

Program/Marketing:  Hattie reported they had not met. 

Building:  New carpet for the dressing rooms has been given to the Myrna Loy by Toni Broadbent. The 
painting needs to be completed first. Martin and Ed reported that the skylights that have been leaking are not 
easily fixed and that the company that installed them has gone out of business. Martin and his son have 
donated more than $5000 worth of labor for the Myrna Loy installing the sound system. The Board greatly 
appreciates this in-kind donation. 

The Board meeting was adjourned at 7:30 and the next meting will be at 5:30 at 74 Cloverview, with a holiday 
Pot Luck.