BOARD OF DIRECTORS MYRNA LOY CENTER Feb 24, 2003 MINUTES The Board of Directors of the Myrna Loy Center met Feb. 24, 2003. President Melinda White called the meeting to order. Board members present: Melinda White, Hattie Jo Lehman, Peter Bovingdon, Ali Bovingdon, Martin Holt, Arlene Parisot and Lori Hood Approval of Minutes The missing November minutes were found and Lori Hood moved the adoption of both the November minutes and January's minutes. Ali Bovingdon seconded the motion. Motion carried. Executive Director's Report Ed Noonan reported that the Ice Ballet tickets are selling well. He indicated that 800 tickets have been sold to date and that the performance will break even at 1200 tickets. February was a very busy month. Performances were well attended and residency programs with the schools were very successful. Congreso, considered "The Greatful Dead of Chile" by many, was one of the highlights of the last couple of years. Harlem and Il Teatro Calimari were also successful performances. An additional $27,000 grant was received for Geyserland from the SURDNA Foundation in New York for residency activities. The residency activities include working with 10 youths from the Crow Agency, 20 youth is Bozeman/Livingston on the tableaux's and the lighting for the project. The head of SURDNA will be coming to Montana Aug. 13/14 and it will be important to have a strong board presence in Livingston those days. The final budget for the project is expected to be completed by the end of March. The Executive Committee will meet March 30 at 1:00 (after wine auction) to review the budget for the remainder of the year. The Program Committee plans to meet March 3. Ed reported that Mondays at the Myrna has a good lineup so far including the VonTrapp Family Children, Philip Aaberg, Rob Quist and Jack Gladstone and a Celtic group called Solas. The dedication for the Ritter Screening room and the Paul Allen/Jerry Metcalf sound system has been scheduled for Saturday, May 10 during the performance of Sherlock, Jr. and Blue Grassy Knoll. Executive committee Melinda White reported that the Executive committee will meet next Thursday – March 6. Finance Committee Ed Noonan presented the financial information. Film continues to sell strong, making this the best year ever. The Board recognized and thanked Les for his work in putting together a good film lineup. He reported that in January progress was made to reduce $72,113.00 deficit. He noted that revenue resulting from wine auction is not included in budget, which could help reduce the deficit further, however, he anticipates needing to draw on the line of credit in the May timeframe. Melinda requested that Ed prepare a budget for the March 29 meeting to address how to pay back the credit and to propose a plan to get through the year. Fundraising Committee Ali Bovingdon reported that sponsorship tables were being sold for the wine auction. Sponsors will purchase a table for $100.00 which will go to purchase bottles of wine for the wine tasting. Six tables have been sold so far and Board members were asked to find additional sponsors. The Auction Committee meeting is scheduled for Friday at noon at the Myrna. Program and Marketing Committee Hattie Jo Lehman reported that the next meeting is scheduled for Monday March 3 at 6:00 at the Myrna. Board Development Committee Melinda White requested an update regarding the Board members that were voted onto the Board at the last meeting. Ali Bovington reported that Kiely Keane declined. Arleen Parisot accepted and was present at the meeting. Ali Bovington reported that Carol Welch has not yet decided. Melinda White reported that Linda Graham declined. Bob Shepherd will join the Board in May. The agenda for the next meeting will include the election of Board Officers. Martin Holt will chair the nominating committee and Hattie Jo Lehman agreed to participate. Melinda will provide a list of board members to Martin. Building Committee Ed Noonan reported that we might need to replace the Xerox machine soon. Martin Holt reported that the Pigeons on the outside of the building are still a problem. A few of the window ledges were missed when the building was "de-pigeoned" last year. Old Business None New Business None Next meeting is tentatively scheduled for March 17 at 6:00 p.m. Hattie Jo Lehman moved to adjourn the meeting. Martin Holt seconded the motion. Motion carried- meeting adjourned. Minutes approved by: