BOARD OF DIRECTORS MYRNA LOY CENTER April 14, 2003 MINUTES The Board of Directors of the Myrna Loy Center met April 14, 2003. President Melinda White called the meeting to order. Board members present: Melinda White, Arlene Parisot, Hattie Jo Lehman, Lori Hood, John Board, Peter Bovingdon, and Paul Edwards Non-Board members present: Executive Director Ed Noonan and Development Director Linda Carlson Approval of Minutes Lori Hood moved the adoption of the March minutes. John Board seconded the motion. Motion carried. Staff Report Ed Noonan reported that April has been a good month for grants - $40,00 from the Allen Foundation for Arts (Portal creation costs, Geyser Land, MLC); $10,000 from Chamber Music America for a 5 day residency with the Aulos Ensembles; $11,000 for Portal Creation costs from NPN; and $24,000 for Portal, Geyser Land and MLC from the NEA. Of special interest is the renewal of the $16,000 Cultural Trust grant that will be received over the next 2 years. Ed reported that there are several exciting performances associated with the Lewis and Clark celebration in the works over the next few years. Ed reported that he has drafted a letter to the Helena Symphony discussing rental arrangements. He noted that there are no specific problems but that the letter was intended to clarify the agreements. Ed also drafted a letter to Linda Reed responding to her question regarding early payment of the Montana Community Foundation endowment. He read the letter and asked for comments from Board Members. No comments were put forth. Ed reported that his contract is up for renewal at the end of June and he expressed his desire to renew the contract. President Melinda White asked for participation from Board members to work on the details of the contract. The Executive committee will meet to work through the issues and prepare a revised contract. Executive committee The Executive committee will present a revised contract for the Executive Director at the next meeting. Finance Committee Ed Noonan reported for the Finance committee. He noted that the cash flow position has improved and the projected shortfall is approximately $4,000 at the end of June. Contingency plans are in place to address the shortfall if necessary. The Executive committee met and prepared a preliminary revised budget for the next 3 months. President Melinda White moved that the Board adopt the revised budget and John Board seconded the motion. Motion carried. Fundraising Committee Linda Carlson encouraged Board members to sell tickets for the wine auction. She reported that the Broadbent party has been rescheduled for April 26. Invitations will be sent out April 15. Board Development Committee Melinda White reported for the committee. Status of acceptance from proposed new Board members: Dr. Don Bishop – declined Tom Elliot – decision pending Sandy Schull - John Board will contact Sandy Jen Ahman - declined Randall Green – accepted Hattie Jo Lehman nominated Amy Budke for board membership, Paul Edwards seconded motion. Motion carried. Paul Edwards nominated Cindy Gaffney for board membership, Arlene Parisot seconded motion. Motion carried. Nominating Committee Hattie Jo Lehman discussed the proposed (still subject to change) slate: President – Melinda White Vice President of Business – Ali Bovingdon Vice President of Programming – Paul Edwards Treasurer – Arlene Parisot Secretary – Lori Hood Program and Marketing Committee Hattie Jo Lehman reported that the Program and Marketing Committee met last month and has begun preparing next season's lineup. Ed will have a more definite schedule next month. Building Committee Linda Carlson reported that a clean up date will be scheduled next month. The pigeons are still a nuisance! Old Business None New Business None The annual meeting is scheduled for May 19 at 6:00 p.m. at the Myrna – Fried Chicken potluck. Hattie Jo Lehman moved to adjourn the meeting. Peter Bovingdon seconded the motion. Motion carried - meeting adjourned. Minutes approved by: