BOARD OF DIRECTORS MYRNA LOY CENTER June 16, 2003 MINUTES The Board of Directors of the Myrna Loy Center met June 16, 2003. President Melinda White called the meeting to order. Board members present: Melinda White, Kevin Hudson, Martin Holt, Cindy Gaffney, Lori Hood, Ali Bovingdon, Arlene Parisot, and Amy Budke Non-Board members present: Executive Director Ed Noonan and Development Director Linda Carlson Approval of Minutes Lori Hood moved to approve the May minutes. Martin Holt seconded the motion. Motion carried. Staff Report Ed Noonan reported that Mondays at the Myrna are off to a good start - the Von Trapp Children show was sold out. Ed reported that July is Bad Art Auction month. He reminded Board members to spread the word and get items for the auction. Good progress is being made on the Geyserland performance. The National Performance Network will be holding their western annual meeting in Montana during the week of the Geyserland performance. Seven grants were received this month including $20,000 for Lost Journals. The Sympony determined that they require more office space than is available at the Myrna and will be moving out of the building at the end of the month. The space they were occupying will be available to rent and Ed mentioned that if anyone knows someone in need of a small office to let him know. Ed reported that he received a scholarship to attend the American for the Arts Convention. He felt that the convention was a valuable and educational experience. Dana Gioia, the new director of the NEA spoke and confirmed that his program direction tends towards conservative, which is likely to help rural programmers. Ed's contract for the next two years has been signed and delivered. It accompanies a new initiative next year that includes a benefit package for ¾ time and full-time employees. Also included are bonuses or raises for staff. The executive committee will conduct Ed's performance evaluation this week. He discussed his goals for the coming year. Executive committee Melinda White reported for the committee. She requested that all Board members please sign up for one of the committees. Finance Committee Ed Noonan reported for the financial committee. He expects to be at a break-even position at the end of June, which may cause a cash shortage at the beginning of July. The finance committee will monitor the situation. Ed will provide an updated budget at the July meeting that will include adjustments to remove the Symphony rent. Fundraising Committee Linda Carlson reported for the committee. She indicated that a special 6000 piece mailing for new members will be going out next week. Regular membership mailings will go out as well. Linda asked for Board members to help contact business sponsers. She noted that plans are underway for the Bad Art Action, scheduled for July 31 from 7:00 – 8:30. Donations will be taken beginning July 11. Melinda White reported that the revenue from the wine auction totalled $8749.42. Ali Bovingdon suggested that the Board submit a thank you for attendance and support from the community in the IR. Board Development Committee Melinda White reported that several people have accepted membership on the Board including Randall Green, Cindy Gafney, Amy Budke and Kevin Hudson. Melinda White reviewed the Board Matrix of Talents. Discussion followed regarding the need for Board members that can support fund raising. Ed suggested that targeted board development be added to the long term strategy. The executive committee will discuss a plan for moving forward. Program and Marketing Committee Ed Noonan will provide pricing information for the 2004 season at the next meeting. Building Committee Martin was happy to report that the pigeon problem is under control. He reported that the air conditioning system may require maintenance in July. Old Business None New Business None The next meeting is a potluck scheduled for Sunday, July 20th at 5:00 p.m. at Linda Carlsons. Martin Holt moved to adjourn the meeting. Kevin Hudson seconded the motion. Motion carried -meeting adjourned. Minutes approved by: